New Applicant Process For Regular Members
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- TOPS Executive Director will discuss the TOPS program requirements with prospective applicant and assess their ability to meet those requirements in the application time frame (6 months from date prospect receives TOPS membership application package).
- Upon successful completion of step 1, above, and following coordination with the Chairman of Membership Review Committee, Executive Director will notify TOPS members of prospective applicant, via e-mail. This is an opportunity for members to provide any information, questions, or concerns regarding the new applicant. Executive Director receives application and verifies that application requirements are met in full including payment of 50% of applicant’s annual dues.
- Chairman, Membership Committee assigns a mentor to work with the applicant to assist in the application process and prepare for the initial audit. The mentor will provide written notification to Chairman, Membership Review Committee that the new applicant is ready to be scheduled for an audit. The Audit will be scheduled through Membership Review Committee Chair with appropriate auditor in closest region (West, Pacific etc.).
- Initial Audit results sent via e-mail to Membership Chair, hard copy sent to Executive Director within 30 days of scheduled audit.
- Membership Review Committee conducts audit review and makes recommendation to the Board for membership or corrections. If membership approval is not recommended, the Membership Review Committee works with the mentor, auditor, Executive Director and applicant to resolve deficiencies in a timely manner if feasible. If corrections are not completed within the allotted time, deposit will be returned to applicant.
- Board Reviews Membership Review Committee recommendation and approves or denies membership. Executive Director promptly prepares a letter, as appropriate, for signature of the TOPS Chairman, informing the applicant of the decision of the TOPS Board.